Non-Exempt ~ Part-time (35 hours per week) ~ On-site
Hiring Range: $23.04 to $27.08
General Responsibilities: Under the direction of the Director of Finance and Compliance, the Data Manager is
responsible for all aspects of the statistical database for Tri-Valley Haven. The Data Manager will also develop
and maintain a thorough understanding of all contracts acquired by Tri-Valley Haven. The Data Manager is
responsible for the overall quality and accuracy of service data in contract reports being submitted by the agency.
The Data Manager will train and assist TVH staff and managers in the input of clients’ data and is responsible
for the preparation and submission of reports to the funding entities.
General Requirements: One year minimum experience in data and contract management; two years’ experience
with computers; one year in a non-profit setting; ability to manage time and tasks effectively; knack for detail
work; demonstrated ability to train people; bachelor’s level required; ability to work in a team environment, yet
be self-directed, as required. Effective communication skills via verbal and written. Proficiency with advanced
AREAS OF RESPONSIBILITY:
I. DATA MANAGEMENT
A. Contract Understanding: Develop and maintain thorough knowledge of TVH contracts. This
includes being familiar with the terms, conditions, and requirements outlined in these contracts.
Work with the Contracts Manager to update and maintain contract calendar for all application
deadlines, and invoice and reporting deadlines.
B. Statistical Database Management: Develop and maintain thorough knowledge of statistical
database software. The Data Manager is responsible for all aspects of the statistical database for
Tri-Valley Haven. This involves overseeing the organization, maintenance, and utilization of data
for various purposes. Work with Program Directors to review/update internal forms to ensure
C. Quality and Accuracy of Service Data: Ensuring the overall quality and accuracy of service data
in contract reports submitted by the agency. This may involve implementing data quality control
measures to maintain high standards. Track client service data entered by staff to ensure trends
match historical data, check for any irregularities, and bring any issues to the attention of the
appropriate manager, the Director of Finance and Compliance, and the Executive Director.
D. Preparation and Submission of Reports: Taking responsibility for the preparation and
submission of reports to funding entities. This could involve compiling data, analyzing trends,
and presenting information in a format required by the funding entities. Work with Program
Directors to review/update internal forms to ensure compliance.
E. Training and Assistance: Providing training and assistance to Tri-Valley Haven staff and
managers in the collection and input of clients' data. This helps ensure that data is consistently
and accurately recorded across the organization. Develop or modify tools/spreadsheets/forms
as required to ensure capture of required data; train staff on new or changing requirements;
provide concise definitions and examples.
January 30, 2024
F. Participate in quarterly contract performance/expenditure review with Executive Director,
Director of Finance and Compliance and Program Directors.
G. Attending meetings and training on statistical collection required by contracts and be available
for all contract monitoring visits.
H. Prepare statistics-based invoices to contract funders.
I. Provide statistical information and data files as requested by independent auditor during
annual agency audit; and be available for questions/assistance during annual agency audit.
J. Develop skills to modify or adapt statistical database screen/fields/reports as needed to collect
K. Maintain procedure manuals on statistical database. Distribute updates for staff manuals.
A. Working with the assistance of the Director of Finance and Compliance, implement a policy of
B. Develop professional working relationships with government monitoring staff.
III. GENERAL TASKS – Performs general tasks and represents Tri-Valley Haven in a professional manner as
A. Attends monthly staff meetings, and other meetings as assigned.
B. Participates in community fundraising and special events.
C. Have a valid California Driver's License and an insured automobile that the employee will use
as necessary for agency related business.
D. Must maintain a good Motor Vehicle Record (MVR) to be able to drive for the agency.
IV. OTHER RELATED TASKS AS ASSIGNED BY THE DIRECTOR OF FINANCE AND COMPLIANCE
AND/OR THE EXECUTIVE DIRECTOR WITHIN THE SCOPE OF TRI-VALLEY HAVEN’S MISSION.
V. ADA ESSENTIAL TASKS
A. Working alone
B. Working in high stress situations
C. Good reading vision
E. Good communication skills
F. Specific knowledge or skills
G. Learning ability
H. Good distance vision
I. Ability to speak clearly
J. Ability to discriminate speech
K. Reasoning and thinking skills
L. Ability to solve problems
M. Operation of a motor vehicle
N. Lifting 10-20 pounds
O. Carrying 10 – 20 pounds
Tri Valley Haven is an Equal Opportunity Employer; We do not discriminate based on age, disability, sex, race, religion
or belief, gender, marriage/civil partnership, pregnancy/maternity or sexual orientation. Decisions related to hiring,
compensating, training, evaluating performance, or terminating are made equitably. Tri-Valley Haven offers an inclusive
environment where every employee feels welcome and can strive.